Similar to any other spring cleaning chore, cleaning your inbox can be a real hassle. Although it may be an overwhelming task, it’s something that needs to be done. Overtime, we tend to accumulate so many emails that it can be difficult to find important information. It may even cause us to forget important deadlines and other essential tasks.
Here are four tips that will help you clean up your inbox and get organized.
1. Schedule some free time
Your first attempt at organizing your inbox will take a little bit of time. Don’t try to do it when you’re in the middle of meeting multiple deadlines. Try to select a time where you have a few uninterrupted hours to de-clutter your inbox.
Having multiple folders will help you organize your emails in no time. Create and title new folders appropriately so you can easily access all those emails that aren’t ready to be deleted. Once you archive an email, it will immediately be removed from your inbox. The more you archive the fewer emails you will have in your inbox.
Sometimes we subscribe to various websites and publications so we can stay up-to-date on the latest industry news. Some of these subscriptions may begin to send so many emails that they seem more like spam than helpful notifications. In cases like these, unsubscribe from the emails all together. If you feel that unsubscribing is a bit too drastic, go to your individual accounts with these publications and change your settings. Limit your notifications to once a week, once a month or whichever frequency is most convenient for you.
Don’t let all your hard work go to waste. Once you go through all the trouble to organize your mailbox, it’s important to take the time to keep it that way. Every email that enters your inbox should have a place, and it’s important you put it there. Your new organization patterns will help you stay on top of all of your work without getting overwhelmed.
An organized inbox can help lead to a more productive day. Less time spent looking for important emails and information means more time to focus on the quality of your work. After you’ve finished tackling your inbox, make sure you check out our tips on how to clean your office.
Photo courtesy: 10ch